Simple QuickBooks Tips – Part I

 
Customize QuickBooks with these simple changes.
 
Setting Your Preferences

Preferences can be found by going to the top of the QuickBooks Main Page.

• Select “Edit,” and “Preferences”
• “My Preferences” can be set by each user. This will control how the individual user interacts with QuickBooks.
• “Company Preferences” are set by the administrator (if you have more than one user). It refers to how QuickBooks handles transactions as a whole.

Accounting

• Setup for account numbers is used by your accountant.  Account numbers assist in communication regarding changes to accounts. These numbers eliminate misunderstandings regarding the account you both are speaking about.
• Setup for using “Classes”
• Classes are great if you have departments or several business sites that you would like to see a profit and loss. Such as in rentals – you want to see the different apartment complexes separately for tax purposes. Or if you have two locations and want to see the profit for each location separately.
• Another use for “Classes” is to help get reports for worker compensation audits or for industry. For example, in construction some examples would include new construction, residential, commercial, etc.
• Close the year once given to your tax preparer. The year doesn’t close like in other accounting programs but it does offer a layer of protection from dating transactions into prior years.

Do you have additional questions regarding QuickBooks?  Contact me at (715) 379-0116 or email me at carlilesos@yahoo.com. You can also connect with me on Facebook or LinkedIn.